Job description

Finance Assistant Role

The purpose of this role is to support the London finance team (both Financial Control team and Accounts Operations teams) with various accounting and administrative tasks.  The role is varied and busy and there will be interaction with members of the finance team as well as members of the wider business.  The ideal candidate will want to work in a fast-moving environment which requires good organisational skills and flexibility to respond proactively to situations as they arise.  The role is hybrid with currently one day a week in the office.

Job Description

Banking

• Create all payments from all bank accounts on a daily basis/when needed

• Post journals relating to bank transactions, contractor and intercompany payments

• Obtain approvals for all payments before setting them up    

• Maintain all folders relating to payments on the drive and save all evidence

• Assist with staff expenses where necessary

• Create and complete the cashbook templates for selected bank accounts

• Complete bank reconciliations

• Download electronic copies of all bank statements and save it onto the drive on a monthly basis

Virtual Credit Card Supervision

• Supervise the team responsible for issuing virtual credit cards and maintain reconciliation between schedule of cards issued and the bank portal.

• Post journals relating to virtual cards issued/adjusted

Accounting

• Post all overhead accruals on a monthly basis

• Post all intercompany accruals on a monthly basis

• Post Independent contractor accruals

• Obtain and get approval for all intercompany invoices, complete templates to send out to managers

• Complete Balance Sheet recs that are assigned to you

• Run accrued turnover on a monthly basis and post the journal. Send out supporting data files to the relevant entities

• Post GMH service fee journals and send out invoices to entities

• Create and send out manual invoices related to sales operation services to network offices

• Run the monthly exchange rates and send out to group finance

Company flats

• Maintain cost spreadsheet and deal with agent regarding problems

• Post income journals or accruals at month end

PSA

• Prepare PSA documentation for staff benefits paid outside of payroll.

• Maintain file of documentation for employment benefits and short term visitors

Others

• ABTA – quarterly and annual returns, including submitting bonding documentation

• Insurance – gather evidence for annual renewal documentation

• Monthly or Annual Business survey for National Statistics

• Manual invoices – assist and monitor the manual sales invoice email address and help to resolve queries and run checks. 

• Maintain contracts and agreements folder and ensure contracts are up to date

Ad hoc

• Provide assistance to senior managers as required

Job Ref
FA

Department
Financial Control

Location
London

Type of Employment
PERMANENT